ATXSG 2023 Informa Tech H&S Form Header Image

ATxSG Health & Safety Declaration


Deadlines to submit applications and additional documents:

  • Wednesday 3rd May - Shell Scheme Stands, Shell Scheme Meeting Rooms, Pods & Any Hospitality Suites H&S Form

Please note:

  • Each exhibitor and Informa appointed contractor (if applicable) must complete the ‘Health and Safety Declaration’ form provided below to confirm they have risk assessments in place for their stand and/or activities. 
  • The individuals with overall responsibility for the health and safety for the exhibitor stand and associated construction must be identified on the declaration. These individuals are responsible for ensuring the Health & Safety Rules and Regulations are adhered to and that their staff and contractors work safely.
  • Exhibitors may be required to provide copies of their risk assessment on request to assist the organisers in fulfilling their own health and safety obligations. Exhibitors, who are providing demonstrations involving the public which involve significant hazards, for example with the potential for falls from height, or strenuous physical exertion, are required to notify in advance the Informa Event Organiser.

CLICK HERE for informa's Health & Safety Rules and Regulations

If needed, guidelines to assist with completing risk assessments and method statements are provided on the form.


Exhibitors and Contractor’s Health & Safety Declaration

Exhibiting Event*
Are you an Exhibitor or a Contractor?*
What Type of Stand Do You Have?*
Do you have an exhibitor appointed contractor?*

Exhibiting Company Information

Name*
Please include country code (e.g. +44)

Staff Member with Overall Responsibility for Health & Safety on Site:

Name*
Please include country code (e.g. +44)

For Exhibitors

Pod, Hospitality Suites & Shell Scheme: We have trained and made our stand staff aware of the hazards to be expected on site. We have read and are committed to following the ‘Health & Safety Rules’ in the Exhibitor’s Manual. We have completed a risk assessment and conclude that our exhibits, demonstrations and work practices will cause no significant risk to either others or ourselves on site. The risk assessment is available on request.*
Shell Scheme with Product Demos: We have trained and made our stand staff aware of the hazards to be expected on site. We have read and passed them the ‘Health and Safety Rules’ in the Exhibitor’s Manual and are satisfied they are competent to undertake their tasks safely. We have ensured that a risk assessment is carried out for any proposed stand activities, product demonstrations and public demonstrations. Where the activity or product demonstration gives rise to significant risk full details have been submitted to the organiser with a copy of the risk assessments, method statement and stand plans / product specification.*
Co-Exhibitor: We have completed a risk assessment and conclude that our exhibits and demonstrations will cause no significant risk to either others or ourselves on site. The risk assessment is available on request.*

PLEASE NOTE THAT EXHIBITOR/CONTRACTOR PASSES WILL NOT BE ISSUED IF THIS FORM IS NOT RETURNED

Main Contractor

*

Individual with Overall Responsibility for Health & Safety on Site:

Name*
Please include country code (e.g. +44)

Out of Hours Emergency Contact:

Name*
Please include country code (e.g. +44)

PLEASE NOTE THAT EXHIBITOR/CONTRACTOR PASSES WILL NOT BE ISSUED IF THIS FORM IS NOT RETURNED

Exhibitor’s and Contractor’s General Risk Assessment

Introduction

Informa requires exhibitors and their hired contractors to conduct a risk assessment of their activities in order to ensure that health and safety issues are identified and addressed prior to the event. Many employers have their own system for completing risk assessments but, if you do not already have a system, you may wish to use the attached form. Contractors are also required to complete a method statement for the build and dismantling stages of the exhibition. An example of a method statement format is also attached for your use if this will assist with the completion of this document.

SHELL SCHEME exhibitors may be required to show a copy of their risk assessment upon request and in the situation where they provide exhibits involving the public that potentially involve significant risk.

Scope Of The Risk Assessment

The risk assessment should cover the activities surrounding the build stage of the stand together with the activities undertaken at the stand during the exhibition and during the dismantling stage. 

Would you like to use our risk assessment?*

Using The Risk Assessment

The form is designed to enable you to complete a basic risk assessment. It should be completed in conjunction with your contractors erecting and dismantling the stand. It includes the key risk control measures, which, if adopted, will assist you in complying with the requirements of the venue and organisers. You can demonstrate that you are committed to implementing the control measures by marking against each one. Where you have additional hazards and are implementing further controls these can be entered in to the other field or please add additional pages as necessary.

Upload your Risk Assessment*
No File Chosen
File uploads may not work on some mobile devices.

I confirm that in relation to this event, the controls laid down in the Risk Assessment are in accurate and specific:

Use your mouse or finger to draw your signature above
Date/Time*
:  

Method Statement

Would you like to use our method statement?*
E.g. the logistics, vehicle movements, loadings, dimensions, location, or unusual stand features (as relevant)
Details of the entry point into the halls and the route to the final position
Full Details of the sequence and schedule in which all works will be undertaken or stand elements will be built, including alignment, electrical connection, lifting and so forth
Detail the methods of ensuring adequate structural support of any stand element or structure that requires cross bracing, with calculations and inspection certificate from an independent structural engineer – include steps of the build
Outline all of the equipment that will be used, their capacities, weight, locations and floor loadings. Check training qualifications and machinery inspection certificates
Are you ordering any suspension points? For rigged elements deemed complex, structural calculations must be submitted with your plan drawings.
Include All Details of working at height. E.g. temporary and mobile scaffolds, access towers and other work at height, which you intend to carry out. Detail how you will ensure safety when working at height and confirm competency of staff involved. Scaffold towers incorrectly or incompletely assembled will be removed from the Hall. For double decked explain when handrails will be completed for the upper deck, is it prior to lifting and will the floor be complete? If not explain the means of edge protection that has been designed during the construction
Consider any abnormal noise that will be present or work which may create dust or fumes. What ventilation and other control measures will be provided
Any hazardous substances being used
Note where electrical work will be carried out or other services such as compressed air will be brought onto site. Be aware of any restrictions laid down in the safety rules
Identify the first aid and emergency procedure that you will need on site and highlight any hazardous work that may need extra first aid (e.g. burns, electrical, chemical)
Provide the organisers with any/all details on exhibits, which may present a risk to the public and/or the operator and the controls that will be put in place
Identify the safety equipment and precautions that you will be providing on site, including protective measures that you will be implementing for all of the above, and areas of risk as highlighted by your risk assessment
Describe methods involved during event breakdown to plan the breakdown phase to avoid hazards arising from falling materials, moving vehicles, poor housekeeping etc
Please specify
Upload your Method Statement*
No File Chosen
File uploads may not work on some mobile devices.

I confirm that in relation to this event, the controls laid down in the Method Statement are in place:

Use your mouse or finger to draw your signature above
Date/Time*
:  

Declaration of Confirmation

By signing the declaration I confirm I have read, understood and accept Informa’s terms and conditions, have completed a risk assessment and method statement for my activities, agree to abide by Informa's health and safety rules and stand build regulations and that all information provided in the form is accurate.

By signing the declaration I confirm my exhibitor appointed contractor has completed the necessary risk assessment and method statement for this event and all controls measures are in place to have a successful and safe event.

Use your mouse or finger to draw your signature above
Date/Time*
:  
Cancel
Confirm