Introduction
Informa requires exhibitors and contractors to conduct a risk assessment of their activities in order to ensure that health and safety issues are identified and addressed prior to the event. Many employers have their own system for completing risk assessments but, if you do not already have a system, you may wish to use the attached form. Contractors are also required to complete a method statement for the build and dismantling stages of the exhibition. An example of a method statement format is also attached for your use if this will assist with the completion of this document.
The Informa Event Organiser will require copies of risk assessment and method statement from SPACE ONLY (Free Build) exhibitors to be submitted to them.
SHELL SCHEME exhibitors may be required to show a copy of their risk assessment upon request and in the situation where they provide exhibits involving the public that potentially involve significant risk.
Scope Of The Risk Assessment
The risk assessment should cover the activities surrounding the build stage of the stand together with the activities undertaken at the stand during the exhibition and during the dismantling stage. Construction and dismantling of SPACE ONLY (Free Build) stands will present a potentially higher risk than SHELL SCHEME stands. This is due to the usually larger scale of the build operation and the potential for accidents arising from the equipment used and the work methods adopted (e.g. working at a height) and potential crossover with other exhibition and venue activities. The size, height and weight of the structure often associated with SPACE ONLY stands will also present a greater potential for collapse and injury unless properly designed, planned and subsequently built. Furthermore, the use of inappropriate materials that do not meet the applicable international standards for fire resistance present a significant fire risk. In these situations, action will be taken by the venue to remove electrical power to the offending stand.